Legal Practice Assistant
Company: Cozen O'Connor P.C.
Location: Boston
Posted on: April 24, 2024
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Job Description:
Cozen O'Connor has an excellent opportunity for a Legal Practice
Assistant with strong Subrogation and Insurance field and/or
litigation support experience in our Boston office. The ideal
candidate is an enthusiastic self-starter who can multitask under
time constraints with exceptional attention to detail, take
initiative, think strategically and independently, and interact
with all levels of the Firm. The position requires excellent
communication, organizational and computer skills for assisting
attorneys in various practice groups.
Job Duties and Responsibilities:
Maintain attorney's agenda - follow-up as needed and confirm
multiple meetings throughout the workday
Manage attorney phone calls, including receiving/screening calls
and setting up conference calls
Type, transcribe and revise all communications and legal documents
including memoranda, correspondence, legal documents, charts and
tables using various word processing software
Participate in weekly meetings and manage the agenda and
minutes
Proofread all work for both content and context
Make extensive travel arrangements
In conjunction with Finance, maintain billing rates
Prepare and submit conflict checks and NBIs
Open, organize, prepare and maintain client and office files both
in electronic and paper filing systems
Use the Firm's docketing program. Enter all required scheduling and
dates in the program
Coordinate CLE training classes
Process attorney weekly time summaries and expense reports and meet
the weekly deadline for reporting such items to ensure that
attorney records are processed in a timely manner
Monitor emails for both self and attorney being supported
Coordinate, schedule and docket/calendar meetings, court reporters,
conference calls and client tasks
Maintain client contact lists for marketing events
Additional Responsibilities:
Responsible for the operation of the reception area and hospitality
services including greeting guests, reserving conference rooms and
videoconference equipment/set up, reserving offices for visiting
attorneys, reserving hoteling offices
Coordinating all logistics for deliveries including entering
vendors into the security system, managing reservations with the
loading dock and reserving freight elevators as needed
Ordering of all catering requests for meetings on behalf of all
departments
Submitting vendor invoices and expense reports through Chrome
River
Communicate with building, e.g. safety protocol, requests for
maintenance and work orders; follow up required to be sure tickets
are completed
Other administrative projects as assigned
Qualifications and Requirements:
Must have at least 2 years' legal and/or executive secretarial
experience
Extensive and thorough working knowledge of software applications
as tools to complete assigned tasks, including, but not limited to
iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big
Hand, Docket Enterprise, DTE, ChromeRiver preferred
Proficient in advanced levels of Microsoft Outlook, Excel and Word
and the use and application of Styles, Redlining, Adobe Pro and PDF
Docs4. - If not proficient, must be able to operate the Firm's
software applications on an advanced level within a reasonable
period of time
Typing skills of 60+ w.p.m.
Detail-oriented with strong organizational skills and the ability
to multitask. - Strong Project management skills are required
Outstanding written and verbal communications. Must be able to
interact with clients, attorneys, and staff professionally
Experience with efiling in both state and federal courts. Preferred
efiling experience in the state of Massachusetts and New York
jurisdiction.
Assignments may change from time to time, and flexibility is
essential. - Legal Practice Assistants are expected to extend
support and service to primary attorneys and any attorney within
the Litigation practice and the office.
Required to be in office at least 4 days per week
High School Diploma or its equivalent required
Massachusetts Notary preferred
Cozen O'Connor is an Equal Opportunity Employer, including disabled
and veterans.
Cozen O'Connor actively welcomes applicants who have previously
left the workforce and are looking to return to their careers. Gaps
in experience are not penalized.
Cozen O'Connor is committed to employing a diverse complement of
attorneys and staff, and to fostering greater inclusion in the
legal profession. We understand the organizational effectiveness
that comes from welcoming and valuing differences within the firm,
and we know that assembling a team with a rich diversity of
perspectives and experience is necessary to provide the highest
quality legal service. - - We encourage candidates to apply and
join us in this effort.
Keywords: Cozen O'Connor P.C., Methuen , Legal Practice Assistant, Legal , Boston, Massachusetts
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