Executive Assistant and Office Manager

Company: XPO Careers
Location: Cambridge
Posted on: April 27, 2025

Job Description:

What you'll need to succeed as an Executive Assistant and Office Manager at XPOMinimum qualifications:

• Bachelor's degree or equivalent related work or military experience
• 2 or more years of experience in an administrative or executive support role
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlinesPreferred qualifications:
  • 5 years of experience in an administrative or executive support role
  • An eye for detail, meticulous grammar and a creative thinker
  • Able to maintain confidentiality surrounding company materials and information
  • Highly organized work style with excellent interpersonal skills
  • A "no job is too big or too small" attitude
  • Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application process ) -About the Executive Assistant and Office Manager jobPay, benefits and more:
    • Competitive compensation package -
    • Full health insurance benefits available on day one -
    • Life and disability insurance -
    • Earn up to 15 days of PTO over your first year - -
    • 9 paid company holidays -
    • 401(k) option with company match -
    • Education assistance -
    • Opportunity to participate in a company incentive plan -What you'll do on a typical day:
      • Due to the critical nature of this role, this position is required to be in the office 5 days a week at our new (and soon to be opened) corporate location in Boston, MA (One International Place on the 16th floor)
      • Foster a welcoming environment and provide exemplary customer service from the reception desk for employees, visitors, VIPs and C-suite executives for XPO's corporate headquarters
      • Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service
      • Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
      • Occasional notetaking may be required in confidential meetings
      • Maintain accurate calendars with an understanding of prioritizing critical deliverables
      • Plan and arrange domestic and international travel itineraries and accommodations
      • Maintain supplies and cleanliness of all pantries, conference rooms and copy centers; manage and act as main point of contact in the reception area
      • Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access
      • Support onboarding of new employees; distribute ID badges, set up workspaces and provide all pertinent office and office park procedural information -#PIQ -About XPOXPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you're looking for a growth opportunity, join us at XPO. - -We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status. -All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. - -The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification. - -Review XPO's candidate privacy statement .PandoLogic. Category:Administrative, Keywords:Executive Secretary, Location:Cambridge, MA-02141

Keywords: XPO Careers, Methuen , Executive Assistant and Office Manager, Administration, Clerical , Cambridge, Massachusetts