Accounts Payable Administrative Assistant

Company: Confidential
Location: Methuen
Posted on: January 16, 2021

Job Description:

General Information: -- First point of contact for incoming calls/visitors; -- Manage office and kitchen supplies; -- On and Off boarding of employees; -- Maintain website updates for new content; -- Oversee company calendar for meetings/room access; -- Schedule catered events, including quarterly Board of Director---s meetings; -- Coordinate IT services involving emails, laptops, server access; -- Support maintenance of office equipment such as printers, phones, AV; -- Develop/update administrative procedures; -- Process high volume of incoming invoices through Bill.com; -- As company grows will be involved with processing purchasing orders. Requirements -- College degree and 2-4 years of Accounts Payable/Admin experience; -- Proficient in MS Office applications; Bill.com; Advanced Excel Skills; -- Time Management skills a must; -- Ability to write, speak and interact clearly and professionally; -- Detailed orientation with good analytical skills is an absolute must; -- Handle sensitive information with a high degree of integrity and confidentiality; -- Has the ability to think outside of the box; -- Prior experience in a manufacturing and/or technical start-up company desirable; -- Prior experience in procurement desirable; -- QuickBooks experience a helpful plus. Job Requirements: Job Duties in terms of estimated % 40% Process accounts payable invoices for payment Enter invoices into accounts payable system Corresponding payable invoices for payment Performing duties to include processing accounts payable invoices Enter invoices into the accounts payable system Maintain accounts payable and accounts receivable files Maintain all accounts payable reports and corporate accounts payable files Analyze vendor invoices to ensure invoices Enter assigned accounts payable invoices into the accounting system Maintain all accounts payable vendors Prepare accounts payable checks and mail Run weekly accounts payable process Research all accounts payable mail Distribute incoming accounts payable mail Perform basic accounts payable and accounts receivable duties Generate accounts payable edit batches Prepare monthly accounts payable aging reports Prepare and distribute accounts payable checks Generate all accounts payable checks for invoices and check requests Maintain accounts payable reports, spreadsheets and corporate accounts payable files 40% -- First point of contact for incoming calls/visitors; -- Manage office and kitchen supplies; -- On and Off boarding of employees; -- Maintain website updates for new content; -- Oversee company calendar for meetings/room access; -- Schedule catered events, including quarterly Board of Director---s meetings; -- Coordinate IT services involving emails, laptops, server access; -- Support maintenance of office equipment such as printers, phones, AV; -- Develop/update administrative procedures -- Process high volume of incoming invoices through Bill.com 20% -- As company grows will be involved with processing purchasing orders

Keywords: Confidential, Methuen , Accounts Payable Administrative Assistant, Administration, Clerical , Methuen, Massachusetts